Proposal and Grant Assistance for CHCPR Faculty

CHCPR staff are available to assist PI's in the development and preparation of grant and contract proposals including arranging initial budget meetings, preparing draft budgets, research on changing agency regulations and University budget policies with the CHHD Research Office and the Office of Sponsored Programs, and preparation of the final proposal submission.

Post-award, CHCPR can assist PI's with the administration of their contract/grant including processing requests for grant expenditures, preparing personnel forms, calculating faculty buyout/supplemental pay, providing useful and timely expenditure reporting, assisting PI's in meeting funding agency guidelines in regards to expenditures, assisting in preparation of interim and close-out reports to funding agencies and acting as a liaison between PI's and funding agency administrators.

BIOSKETCH LIBRARY FOR CHCPR FACULTY

In an effort to assist faculty in the grant submission process, CHCPR is offering a new biosketch library service. For interested faculty, CHCPR will maintain (and periodically update) a comprehensive biosketch which contains all of your publications. This will allow you to review your full list of publications and select those that are most pertinent to any given grant proposal. CHCPR staff will then prepare your grant-specific biosketch. We anticipate that this service will save valuable time and allow you to concentrate on writing technical proposals instead of modifying your biosketch.

For more information Contact Tracy Johnson at 863-9756 or tlg17@psu.edu.

POST-APPROVAL AUDIT

The Office of Research Protection now administers a post-approval monitoring program for all types of research that fall within the office's scope. CHCPR staff are available to assist with requests for documentation associated with the audits.

The audit program may include any or all of the following:

  • review of research records
  • observation of the research activity
  • a tour of the research facility
  • observation of the recruitment or consent process
  • examination of previously signed informed consent forms
  • requests for progress reports and adverse event reports from investigators
  • interviews with screened or enrolled participants
  • discussion with investigators and other study personnel to ascertain their level of knowledge of the guiding regulatory principles and institutional policies
  • educational instruction/recommendations for investigators and study personnel
  • On-site monitoring can occur for both routine audits and "for cause."

ARCHIVING RESEARCH MATERIALS

Keeping consent forms and sensitive research materials in a secure location is always a concern for researchers - so is the need for more filing space. Outlined below are a few tips on how long you must keep consent forms and where you can store them if space is an issue for you.

  • All consent forms must be kept in a secure location for 3 years after the project has been closed with the IRB office (note: this will typically be substantially longer than 3 years after the data has been collect as you will most likely be analyzing the data after it is collected).
  • If the project falls under HIPAA regulations, then consent forms must be kept for 6 years after the project has been closed with the IRB office. Note that HIPAA is not retrospective, so projects that did not fall under HIPAA at the time the original IRB was submitted only need to be kept for 3 years.
  • After the appropriate time has lapsed, documents should be shredded. If it is a multiple page document and only one page contains confidential information that is the only page that would need to be shredded. However, there would certainly be a cost to disassembling the document.
  • Penn State's University Libraries Inactive Records Center offers archiving/storage and shredding services. These services are very reasonably priced. Basic information about storage logistics and costs can be found at http://www.libraries.psu.edu/psul/speccolls/psua/recmanage.html.

As always, CHCPR staff members are happy to assist you in arranging to have materials associated with your CHCPR grants archived and/or destroyed when appropriate.