Health Policy and Administration Affiliate Program Group - Job Listings

Grants and Contracts Specialist 1, The Mount Sinai Hospital - Department of Psychiatry, New York City, NY
Post Date: 7/14/2014

JOB SUMMARY:

The Grants & Contracts Specialist is a key resource in the Department of Psychiatry, providing budgetary and administrative guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers in the department. The Grants & Contracts Specialist is also responsible for assuring the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations. S/he works as part of the Administrative team to support the research endeavor in the Department of Psychiatry and may work on special projects as assigned by the Administrative Manager for Research or the Department Administrator.

DUTIES AND RESPONSIBILITIES:

(in order of importance and/or frequency)     

-Provide pre-review and assistance in preparation of grant applications to multiple funding agencies (e.g., NIH, DoD, ARMY, foundation, internally funded). This includes budget preparation, compliance with funding opportunity announcements and internal and external policies and guidelines. 

-Serve as Department’s trainer and trouble shooter for Institution’s grant management software (currently infoEd) as well as external grant-related interfaces (eRA Commons, grants.gov, etc.). Provide development support for and act as liaison to the Mount Sinai infoEd/Sinai Central teams.

-Communicate with, and respond to, administrative and budgetary inquiries from Grants Management Officers of Federal Agencies during grant review, Just-In-Time requests, and supplemental and amended information inquiries.

-Assist with setup of awarded grants by providing appropriate documentation to Sponsored Projects Accounting/Finance and Department financial administrators

-Management of subcontracts for awarded grants. Coordination with internal and external stakeholders to ensure subcontracts are established in a timely way and maintained throughout the award.

-Prepare and maintain Other Support pages for multiple investigators of varying complexity. E.g., multiple research appointments.

-Assist with management of all award files, including applications, award notices and relevant communication.

-Serve as a liaison between Department and several internal offices: Grants and Contracts, Institutional Review Board, Institutional Animal Care and Use Committee, Finance, Research IT.

-Participate in special projects as needed.

-Performs other related duties as requested/assigned.

*-indicates duty is “essential” as defined by the Americans with Disabilities Act (ADA)

MINIMUM EDUCATION: Bachelor's Degree

MINIMUM RELATED EXPERIENCE: (e.g. 1 year in research environment)

1-3 years related experience preferred

MINIMUM COMPUTER SKILLS: (provide program and skill level, e.g. MS Word - Basic) (skill levels are Basic, Intermediate, Advanced)

Excel – Intermediate/Advanced

MS Word – Basic

Prior experience with infoEd/grants.gov or other grant management software a plus

GENERAL SKILLS: (e.g. Excellent written and oral communication)

-excellent oral and written communication skills

-ability to work effectively with all levels of staff and management

-excellent organizational skills, and ability to work effectively on multiple projects with minimal supervision

-exceptional attention to detail

-ability to work both independently and as an effective member of a team

This position generally reports to: Administrative Manager, Lynn Hendrickson and Department Administrator, Daisy Darvin


Lynn Hendrickson
lynn.hendrickson@mssm.edu
Financial Analyst, The Mount Sinai Hospital - Department of Psychiatry, New York City, NY
Post Date: 7/14/2014

JOB SUMMARY:

The Financial Analyst is a key resource in the Department of Psychiatry, providing budgetary and administrative guidance in the financial management of awarded research grants and contracts. S/he works with closely with research investigators and members of the administrative team to ensure the fiscal health of research funds for various research teams in the Department and also assists with various special projects. These include: the evaluation of current and future operational and financial practices, development of new systems and/or processes, development of policies and procedures to achieve desired financial and operational goals.

DUTIES AND RESPONSIBILITIES:

(in order of importance and/or frequency)    

-Monitors budget, fund and or/general ledgers for various Investigators/research teams as assigned. Provides reports and variance analysis to Investigators and Department administrative team. Analyzes revenue cycle and revenue stream for assigned funds and develops spending plans for Investigators/research teams to prevent overspending.

-Communicates with accounting staff to obtain variance explanations, to alert them to wire transfers and to ensure that revenue and expenses are captured properly. 

-Prepares regular and ad hoc reports and participates in follow-up discussions with business unit leadership. 

-Prepare and submit purchase orders, contracts, change orders, invoices, check requests, petty cash vouchers, travel requests and travel vouchers, fund transfers and HRTS transactions as necessary.

-Recommend and implement approved changes for efficiencies, documenting those procedures.

-May input and review faculty/staff payroll and maintain appropriate records.

-May review Time and Effort reports for faculty and staff, prepare accruals and recharges for upload monthly general ledger updates.

-Performs other related duties

*-indicates duty is “essential” as defined by the Americans with Disabilities Act (ADA)

MINIMUM EDUCATION: (HS/GED; specialized training; degree and discipline)

Bachelor’s degree in Business (Accounting, Finance, or related field)

MINIMUM RELATED EXPERIENCE: (e.g. 1 year in research environment)

1-3 years related experience, preferably in an academic or research-oriented environment

MINIMUM COMPUTER SKILLS:(provide program and skill level, e.g. MS Word - Basic) (skill levels are Basic, Intermediate, Advanced)

MS Excel – Intermediate/Advanced

MS Word – Basic

GENERAL SKILLS:   (e.g. Excellent written and oral communication)

-basic knowledge of accounting principles and practices

-familiarity with compiling financial reports reflecting financial status and operating procedures

-excellent written and oral communication skills

-exceptional attention to detail

-ability to work effectively with all levels of staff and management

-ability to work both independently and as an effective member of a team

 

This position generally reports to: Administrative Manager, Lynn Hendrickson and Department Administrator, Daisy Darvin


 


Lynn Hendrickson
lynn.hendrickson@mssm.edu
Planning Analyst, Einstein Medical Center Philadelphia, Philadelphia, PA
Post Date: 1/23/2014
Job ID #: 7279 Entity: Parent
Employment Type: Full - Time Department: Planning - PA
Location: Einstein Medical Center Philadelphia Shift: day
Weekends Required? No Biweekly Hours: 80
Rotation Required? No Experience Required: 1 - 3 Years
On-Call Required? No Education Required: Bachelors Degree

Einstein Healthcare Network is a private, not for profit organization with several major facilities and many outpatient centers. Our primary mission is to provide compassionate, high quality healthcare to the greater Philadelphia region.

In this role you will be responsible for:

  • Assisting with strategic and business planning, market research, and service line and corporate business development
  • Utilizing various planning tools to analyze and develop appropriate demographic and statistical indicators for evaluating services, providers, health systems and markets
  • Working closely with the Strategy Implementation Office (SIO) leadership
  • The position supports the development and implementation of strategic initiatives by assisting with the creation of comprehensive project plans for key organizational initiatives
  • Document, track and report on initiative progress
  • Conduct research, collect/analyze data, and prepare reports to support system wide decision making, the preparation of strategic plans and related documents and studies responsive to EHN mission
  • Support the Strategy Implementation Office (SIO) leadership in assisting project leads to document the scope, goals and objectives of a specific initiative including milestones
  • Assist the SIO leadership and project leads to develop comprehensive project plans, including action steps, resources, accountabilities, interdependencies, stakeholder analyses and identification of key performance indicators
  • Assist the SIO leadership with the preparation of progress reports to outline implementation status, key issues and barriers that impact progress of initiatives
  • Provide support toward the development of strategic goals/objectives and operational issues relating to business development
  • Conduct market assessments and competitive analysis to identify, analyze and monitor trends that affect profitability and productivity
  • Monitor and collect information on competitor activity
  • Collect and report implementation and outcome metrics for approved business plans
  • Assist in the preparation and evaluation of financial statements and related strategic documents for proposed projects and ventures
  • Develop a strong understanding of existing data resources and utilize demographic and market sizing tools to access, extract and execute on data

If you possess the following qualifications, please apply immediately:

  • Bachelors degree in business, health care administration or related field required
  • One to two years experience in strategic planning, marketing, financial analysis or related area required. An equivalent combination of education and experience may be substituted.
  • Capable of managing multiple tasks simultaneously and navigating the structure of a large organization
  • Experience utilizing software programs to collect maintain, manipulate and present data
  • Strong Microsoft Excel and PowerPoint skills
  • Ability to develop analyses and effectively use and interpret data
  • Excellent verbal and written communication skills required
  • Familiarity with relational databases, ICD-9-CM diagnosis /procedure coding, and the DRG payment system preferred
  • Multidisciplinary project coordination experience preferred
  • Team player with positive attitude

Reshma Patel
patelres@einstein.edu