Kinesiology Affiliate Program Group: Constitution

Constitution of the Penn State Kinesiology Affiliate Program Group

The Pennsylvania State University

Adopted:

Article I: Name

The name of this organization shall be The Penn State Kinesiology Affiliate Program Group of The Pennsylvania State University, hereinafter referred to as Kinesiology APG. It is an Affiliate Program of the Penn State Alumni Association and the College of Health and Human Development Alumni Society.

Article II: Purpose

The purpose of the Kinesiology APG is to unite alumni from the Kinesiology Department of the College of Health and Human Development by providing a means whereby alumni may join together in a network to achieve closer alliance among its alumni, faculty and students, while enhancing the stature and effectiveness of the Kinesiology program. More specifically, the objectives of this APG include:

  1. Program Support - To provide advice and support to the Department, College and University.
  2. Educational Support - Work to enhance the Program learning experiences and increase the opportunities for ongoing learning experiences for all who desire in sub disciplines of Kinesiology: Athletic Training, Movement Science, Teaching Preparation and the grade areas of impulse motor control.
  3. Networking - To provide business, alumni faculty, and students a formal system which provides a vehicle for networking.
  4. Communication - Provide a mechanism for enhanced communication between alumni, university administrators, faculty, and students.
  5. Mentor Program - Implement and maintain a formal program to provide students with counsel and coaching from alumni.
  6. Ideals & Ethics - To foster and encourage the highest ideals and ethics in the field of Kinesiology.
  7. Scholarships - To encourage the contribution of funds for academic scholarships and activities for students in the Kinesiology Program.
  8. Honor & Award - Recognizes individuals for outstanding achievements, such as outstanding undergraduate senior, graduate student, or alumnus.

Article III: Membership

Membership shall be governed by the following criteria:

Section 1. Active Membership

**Active Membership in the Kinesiology APG shall not be representative of any type of certification.

Section 1.1 Active Membership - Combined

All persons who are current members of the Penn State Alumni Association and who have graduated from the University Kinesiology Program (or its University predecessors, or related program), and who are/were actively engaged in Kinesiology, or their related fields, shall be eligible for admission as an "Active Member - Combined" with full membership privileges, to this APG upon payment of the appropriate fee(s) to the Kinesiology APG for Active Membership and proof of payment of the appropriate fee(s) to the Penn State Alumni Association.

Section 1.2 Active Membership

All persons who have graduated from the University Kinesiology Program (or its University predecessors, or related program), and who are/were actively engaged in the Kinesiology, or their related fields, shall be eligible for admission as an "Active Member" with full membership privileges, to this APG upon payment of the appropriate fee(s) to the Kinesiology APG for Active Membership.

Section 2. Associate Membership

Faculty members (past and present), currently registered students in the Kinesiology Program, parents of Kinesiology students or alumni, and friends of the Kinesiology Program shall be eligible for admission as an "Associate Member" in the APG upon payment of the appropriate fee(s) to the Kinesiology APG for Associate Membership. Associate Members may not vote, hold office nor have a voice in the management of the affairs of the Kinesiology APG, except in matters pertaining to social events.

Section 3. Honorary Membership

Honorary Members shall be chosen from outstanding men and women within the field of Kinesiology or an allied field or individuals who have made a significant contribution to the Kinesiology APG.There shall be no fee paid to the Kinesiology APG for those individuals admitted to the APG as an "Honorary Member".

The number of Honorary Members and their individual terms of service will be based on individual recommendations and a majority approval of a quorum of the Board of Directors, hereinafter referred to as the "Board." These individuals may be recommended by any Kinesiology APG member and must be approved by a majority of a quorum of the Board.

Section 4. Membership Eligibility

The Board of Directors shall decide in all cases membership eligibility.

Article IV: Finances

Section 1. Dues

Annual Dues - Annual Dues for all membership categories of the Kinesiology APG are due and payable at the rates for each membership category as listed below. Dues shall be collected by the Board of Directors on an annual basis.

Active Membership - $20.00

Associate Membership - $10.00

Honorary Membership - No Fee

Section 2. Fiscal Year

The fiscal year of the Kinesiology APG shall be the period from January 1 through December 31.

Section 3. Expenses

The operating and other expenses of the Kinesiology APG will be met with the funds collected, solicited and maintained by the APG.

Section 4. Accounting

The funds of the Kinesiology APG Shall be held with an accounting system to be used by the APG and administered by the Treasurer of the APG with final approval of the President of the APG. The Treasurer shall render a statement of receipts and expenditures at each meeting and an annual report at the end of the fiscal year.

Article V: Board of Directors

Section 1. Board of Directors

The Board shall be the governing body of the Kinesiology APG. It shall be the duty of the Board to carry out the purpose, policies and will of the Kinesiology APG, including the appointment of any representatives of and for the society of any outside boards, councils, or committees to which the society may have invitation and occasion to have representation.

Section 2. Membership

The Board shall consist of a total of twelve (12) members (8 voting and 4 non-voting).

Section 2.1 Elected Members - 7 People

The Board shall consist of seven (7) Elected Members. The members shall consist of: (1) President, (2) Vice President, (3) Secretary, (4) Treasurer, (5,6 & 7) three At-Large Members.

Section 2.2 Immediate Past-President -1 Person

The most recently Retired Past President of the Kinesiology APG shall serve as a voting member for two (2) years.

Section 2.3 Ex-Officio Members - 4 people

One (1) will be the Head of the Kinesiology Department (or their appointee), the Alumni Coordinator for Health and Human Development, One (1) currently enrolled graduate student appointed by the Head of the Kinesiology Department to represent Kinesiology graduate students, and One (1) currently enrolled undergraduate student majoring in Kinesiology appointed by the Department Head shall serve as Ex-Officio Members of the Board.

Section 3. Voting Rights

Elected Members and the Immediate Past President shall serve with a vote. Ex-Officio Members shall serve without a vote.

Section 4. Absenses

Two (2) consecutive unexplained absences from Board meetings may be deemed a resignation. Any Director missing two (2) successive Board meetings shall, at the discretion of a quorum of the Board, be relieved of their Board responsibility.

Section 5. Vacancies of Unexpired Terms

The Board shall be empowered to fill any unexpired terms of Board Members of the Kinesiology APG.

Article VI: Election of Directors

Section 1. Term of Office

The seven (7) Elected Members of the Board shall be elected for terms of two (2) years. Election shall be once a year. Ex-Officio Members can serve indefinitely.

Section 1.1 Consecutive Terms

Elected Members may serve two (2) consecutive terms. After serving the second consecutive term, Elected Members may not serve again in the same capacity for at least one (1) year. Ex-Officio Members may serve unlimited consecutive terms, as long as they continue to be eligible to serve, and within the guidelines indicated.

Section 1.2 Board Officers

Board Officers shall consist of the President, Vice-President, Secretary, and Treasurer and they shall serve office for a term of two (2) years.

Section 2. Nomination Procedure

The Board Members at large shall be nominated by a nominating committee appointed by the president. Additional nominations will be accepted by the committee from the general membership if a minimum of three members sponsor the nomination and it is accepted by the nominee. Solicitation of at large nominations shall be announced in the APG newsletter.

Section 3. Election

Election of directors shall be conducted by mail ballot to the general membership.

Article VII: Officers

Section 1. Officers

Officers shall serve for two (2) years and be elected from among, and by, the Elected Members of the Board. Elected Officers of the APG shall be President, Vice-President, Secretary, and Treasurer.

Section 2. Election of Officers

The Board shall elect their officers at the Annual Meeting of the APG.

Section 3. Terms of Office

No Elected Officer may hold office for more than two (2) successive terms. Officers elected while serving their last year on the Board will have their term extended to coincide with the term of office. Persons so extended shall be additional members of the Board until their term as an officer expires.

Section 4. Office Vacancies

A vacancy occurring in the Presidency shall be filled by the Vice-President. Should a vacancy occurring in the office of Vice-President, or the vacancy of the President should occur when there is no Vice-President, the President and Vice-President positions shall be filled by a vote of the Board. Should any other office be vacant, the Board shall hold a special election to fill the office for the remaining time of the term of the office.

ARTICLE VIII: Duties of Officers

Section 1. Immediate Past-President

The Immediate Past-President is filled by the most recently retired President for the two (2) year period following the installation of the new President. The responsibility of this position include providing assistance as needed for all APG Officers, assisting the President in the transitional period and in setting APG guidelines, policy and direction, and serving as Chairman of the Nominating Committee.

Section 2. President

The President shall preside at all meetings and social activities of the APG and report all activities to the Board. The President shall perform duties commonly incidental to such office including authorization of all expenditures, appointment of all committees, and serving as an Ex-Officio member of all committees. The President shall serve as representative to the Alumni Board of the College.

Section 3. Vice-President

The Vice-President shall perform such duties as may be designated by the President and the Board. In the absence of the President, the Vice-President shall preside at meetings. If the Treasurer is incapable of conducting the financial transactions of the APG, the Vice-President shall be authorized to disburse said funds in accordance with stated procedure.

Section 4. Secretary

The minutes of the APG and Board meetings shall be kept by the Secretary. The Secretary shall send the minutes, immediately after the meeting, to the President for review and distribution to the members of the Board. The Secretary will also be responsible for keeping the membership list as well as coordinate all general correspondence. The Secretary will also be responsible for providing information to APG and the Kinesiology Program newsletters and other publications.

Section 5. Treasurer

The Treasurer will be responsible for APG expenditures and receipts, and maintenance of financial transactions related to the APG. The Treasurer will be responsible to manage the receipt of all fees and dues and deposit all money collected in an authorized financial institution in the name of the APG, to be designated by the Board; disburse the APG's funds in accordance with normal accounting procedures duly authorized by the President; prepare and submit financial statements on a quarterly basis to the President for review, and on an annual basis, prepare and submit a budget and year-end financial statements to the Board for review and approval.

Article IX: Committees

Section 1. Standing Committees

There shall be three(3) Standing Committees which are listed below.

Section 1.1 Executive Committee

The members of the Committee shall be empowered to create the agenda for Board Meetings, have emergency decision making power, and carry on the business of the Board whenever necessary between Regular or Special meetings of the Board; however, all decisions of the Executive Committee regarding unbudgeted expenditures of funds in excess of $750 must have prior approval by a majority vote of the Board.

Section 1.2 Nominating Committee

The Nominating Committee, whose members are appointed by the President and is charied by the Immediate Past-President, shall consist of three (3) appointed Active Members.

Section 1.3 Membership Committee

The Membership Committee is directed by the Membership Chair and reports to the Board through the Vice-President. The purpose of the Membership Committee is to develop strategies for building APG membership, and to participate in determining what services should be offered to members. Any member of the APG may serve on this committee.

Section 2. Special committees

The President of the Board shall create such special committees from time to time as may be necessary for the proper functioning of the APG. Any member of the APG may serve as a member of the Special Committee when appointed by the President.

Article X: Meetings

Section 1. Regular Meetings

The Board shall meet twice a year to control the affairs of the APG. Meetings may be held by conference or held at a conference/meeting that members might be attending.

Section 2. General Membership

There shall be at least one General Membership Meeting held each year, at which time election of officers will be held. The President may convene additional meetings as required or as appropriate.

Section 3. Special Meetings

Special Meetings may be held at such time and place as determined by the Board. Written notice must be made to the paid, voting members of the APG, at least four (4) weeks in advance of the date of the meetings.

Section 4. Quorum

Over one-half of the voting members of the Board shall constitute a Quorum.

Section 5. Proxy Voting

There shall be no proxy voting.

Article XI: Amendments and Bylaws

Section 1. Amendments and Bylaws

Amendments and Bylaws to this constitution may originate with the Board or by written petition of twenty-five (25) or more voting members of the APG and must be submitted in writing to the President not less than two (2) months ahead for inclusion on the agenda of the next meeting of the Board. The Board must approve the amendments/Bylaws by a majority of members present.

Section 2. Special Notice

The Secretary shall send notice of intent to amend the Constitution along with complete information regarding the proposed amendments and Bylaws to each member of the Board and the APG membership at least four (4) weeks prior to the announced meeting.

Section 3. Voting on Amendments and Bylaws

Amendments to this constitution, that have been approved by a majority vote of the Board, must be passed by a favorable two-thirds (2/3) of at least ten (10%) percent of the APG's membership.

Ratified_____________________