Association Headquarters, Inc. is a growing association management company that has been operating since 1978. A leader in the association and society management industry, Association Headquarters believes in fostered growth and development for all employees. AH pledges to provide its employees with an environment that cultivates valued experiences, growth opportunities and personal satisfaction. Our office, located in Mt. Laurel, NJ, is easily accessible from Pennsylvania and Delaware. Visit our Web site at www.associationheadquarters.com.
Association Headquarters advances organizations to greatness. Our client partners achieve measurable success in 4 key areas: multi-dimensional growth, engaged and disciplined leadership, intelligent use of technology, and an unwavering commitment to mission.
To be the most innovative and trusted management partner to associations
The Executive Director serves as staff leader for the Association. Plans, organizes and directs Association resources (including financial resources and staff) to accomplish the objectives set by the Association leaders. Recommends and participates in the development of new policies and utilizes approved policies for decision-making. Maintains effective relationships with internal and external audiences. Utilizes management and leadership skills to facilitate the continuing growth of the Association.
Within the limits of the Bylaws and policies of the Association, the Executive Director is responsible for the duties set forth below:
Fiscal planning and budget development
Cost control and tracking financial trends
Authorization of expense vouchers
Manage day-to-day operations
Implement the strategic plan
Assures Association compliance with applicable laws and regulations.
Oversees the planning and administration of all Association meetings.
Keeps officers and directors informed of the operations of the Association.
Staffs all meetings of the Board, Officers, committees, and task forces. Produces minutes of meetings.
Executes the decisions of the Board, Officers, and committees.
Provides support to the board, committees and task forces of the Association to enable them to perform their functions.
Works with Association volunteer leaders to formulate and implement programs to further Association objectives.
Works with officers to ensure that board, officer and committee position descriptions remain current and effective and ensures that these descriptions are part of an orientation for new officers and board members.
Assists officers with a review of board reports prior to the board meeting to ensure a full understanding of all materials, especially those pertaining to the budget and investments.
Develops, recommends, and upon approval, operates within annual budget.
Oversees an annual audit by an accounting firm.
Selects and monitors vendors, consultants and other outside agencies used by the Association.
Works with investment committee, investment consultant, and outside accountants to ensure that Association assets are appropriately safeguarded and administered.
Ensures that appropriate internal and external financial controls are in place.
Trains and motivates Association staff to perform as an effective team.
Responsible for performance reviews, salary decisions, promotions and terminations.
Develops fund raising strategies and recommends them to leaders.
Implements and coordinates fund raising campaigns.
Works with leaders to ensure effective solicitation of funds from members of the specialty, industry and other friends.
Develops and enhances the volunteer solicitation network.
Establish and maintain corporate solicitation program directed toward specific programs and activities.
Identifies trends and plans with leaders for their potential impact on Association fundraising initiatives.
Oversees development, creation and implementation of campaign marketing communication programs.
Oversees all communications to audiences, including newsletter articles, solicitation mailings, electronic communications, website presence, annual report, news releases, etc.
Serves, along with officers, as a representative and spokesperson as appropriate to further Association programs.
Responds to inquiries about Association programs and services.
Bachelor’s degree required, advanced degree preferred
3 to 5 years experience in association work as an Executive Director or Chief Staff Executive
CAE designation (Preferred but not mandatory)
Proven and successful track record in:
Working with volunteer leadership
Visioning and strategic planning
Fundraising including annual giving, planned gifts, designated giving, major
gifts and corporate sponsorship
Cultivating and soliciting donors – individual and corporate
Managing work by third parties
Communicate effectively in all formats to variety of audiences
Awareness and ability to work within an association environment
Ability to manage and report on budgets
Prepare reports and updates to leadership
Experience and proficiency in:
Microsoft Office Suite
Association Headquarters, Inc. is proud to be one of the "Best Places to Work" in the Philadelphia/South Jersey area as designated by the Philadelphia Business Journal. From the hundreds of entries submitted, AH was selected as one of the 50 finalists based on information and reviews provided by employees. This award acknowledges AH's achievements in creating a positive work environment that attracts and retains employees through a combination of benefits, working conditions and company culture.
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